A Powerful Staff Expenses Solution Designed for Your Business

Our software fits with your business seamlessly to enable you to concentrate on the one thing that really counts: your business.

Accelerate Expense Claims & Approvals

Submit accurate expense claims, easily.

Approving claims in line with company policy are a breeze.

Effortlessly Capture Receipts & Values

Snapping them on the move anytime, anywhere, using our OCR technology to scan the important information.

You can be sure that you never lose another receipt.

Safe & Secure in the UK

With our UK Data Centres and experienced team, your data security is our top priority.

Working to ISO27001 and GDPR standards, your information is safe with us.

Designed to Work for All Business

Regardless of size, MyExpensesOnline works for all companies, from the small to the large, straightforward and complex requirements.

Start Saving Time

Saving time in your business, over the whole process, from the claimant through to payment.


Mobile Apps with OCR

Using the latest OCR (optical character recognition), together with our intelligent processing, the details of a receipt are automatically read to make the claim easy to create.

Our apps are available for iOS, Android & Windows


Integration to any finance or ERP system

We have not yet found a finance, HR, Payroll or ERP system that we cannot interface with. Provide us with a sample file and we will produce a file of expenses information that you can upload.


Import & reconcile card statements

Upload electronic statements from your card company and claimants can match receipts and coding to the claim lines. Ensure business card statements are reconciled in an appropriate time frame.

Regain Control

Control of the cost of expenses, knowing that they are accurate and correct.


Maximise VAT reclaim

Make sure you are reclaiming all available VAT including mileage and entertaining.


Accurate mileage reclaim with postcode entry

Make sure mileage reclaim is exact with postcode entry and fastest or shortest route calculations. Any additional miles on a journey need to be accounted for and are reported separately to the main journey.


Enforce company policy

Ensure claimants and managers are aware of and adhere to the company policy, designed to reduce the workload in checking claims.

Safe and Secure


Fast & Easy Setup

From site setup to going live, our project team will guide you through the process, with regular email guides and calls as required by you.


First Class Support

From the very start, we are all here to help you. Call one number to speak to a knowledgeable member of the team anytime.


Entirely UK Based - Data Centre & Support

Our offices, staff and data centres are all UK based. Be assured we maximise security

What Our Clients Say


"We found MyExpensesOnline to be a far superior system than anything else we looked at, easy to use and cost effective."

Crabtree & Evelyn

"MyExpensesOnline has solved our problems. We are very impressed with the software and would recommend to other companies who need better control of their expenses."

Old Mill Group

"The support and assistance we get from MyExpensesOnline is first class and in the IT sector probably the best example of customer service I have ever experienced."