The Intelligent Way To Do Business

Dramatically improve management of travel and entertainment expenses, cutting the cost of business.

MyExpensesOnline is the best software available for staff expenses management.
Don't just take our word for it, see what some of our customers have to say.


Claims submitted on time, every time

Fast approval process

Simple payments


Capture receipts any time

Complete later, when you are ready

Claimant to Payment

Support & Administration

Receipt scanning & validation

Direct payments


Fully responsive to all device sizes

Mobile apps for Android, iOS and Windows

Advanced Workflow

As simple or as complex as you need

Parallel or stepped authorisation

Track all staged


Reclaim all reclaimable VAT

Full use of HMRC advisory fuel rates

RateUpdate service to keep you up to date

The support and assistance we get from MyExpensesOnline is first class and in the IT sector probably the best example of customer service I have ever experienced.

MyExpensesOnline is the only product we tested compatible with JAWS (speech software) enabling equal access for our blind and visually impaired colleagues.

It also met all of our business needs, including VAT recording and comprehensive reporting.

The team have been extremely helpful and innovative, with a willingness to adapt to meet our needs. We have an excellent working relationship with them.

...I like the integration into NAV, being able to attach receipts allowing for faster approvals and VAT recovery, and the generous amount of detailed reports provided free.

The biggest single reason I’d give for recommendation is credit card import from our card provider and import into NAV.

A Message From Our Founder


I’m Richard Coope, the Managing Director of MyExpensesOnline.

It’s a fact. Staff expenses is one of those subjects that can make people groan. Nobody likes paperwork, and trying to trawl through a month’s worth of travel can be a pretty dull exercise.

Not only that, managers checking those claims can be time consuming, and frankly a thankless task. A task made much worse if someone thinks that they haven’t had their claim paid on time.

It does not have to be like this. We built, and continue to build, MyExpensesOnline from not only our own needs and experiences, but also those of our many loyal customers. We wanted easy to use software that ensured everything was correct, and kept everyone up to date. All of the time.

That is why MyExpensesOnline exists.

We have today over 50,000 claimants submitting their claims from all over the world, with that number increasing daily.

Expectations of our users are high, and rightly so. There is no excuse for software to be difficult, obstructive and generally unpleasant to use. Simple software makes for a calmer, more organised way to work, and we are continuously improving and refining MyExpensesOnline, as we have been every day for over 9 years.

There are a lot of players out there, but there is simply nothing else like MyExpensesOnline. You have to try it to see why, which you can do right now for free.

I am convinced that together we can improve how you run your business. If it doesn’t or you are not sure how, I would love to hear from you. You can always email me directly at

Best regards,


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