Mobile Apps with OCR

Using the latest OCR (optical character recognition), together with our intelligent processing, the details of a receipt are automatically read to make the claim easy to create.

Our apps are available for iOS, Android & Windows

Easy Receipt Capture

Claimants can capture receipts at any time, with OCR there to fill in the details.

Add receipts from multiple sources, including our mobile app making capturing and uploading a fast, easy process.

Throw away paper copies as they have been stored online, ready for creating into full claims and submitting at your convenience.

Fast approvals

With a single click, managers can approve claims with confidence.

Safe in the knowledge that everything is inside company policy, and that VAT reclaim has been maximised.

Manager delegation to cover holidays, so the flow of approved claims continues

Claims are split if some lines are denied and some approved so payment is not held up

Straightforward Payments

Creating a new payment batch and processing is a breeze.

Whether you want to pay directly through BACS, or transfer into your finance, ERP or HR software, MyExpensesOnline can do it all.

Current interfaces include Sage, SAP, Oracle, IRIS, Navision, Quickbooks, Agresso, Dimensions, Dream, M3, Great Plains

There are BACS file formats for all major banks

Reduce time taken by your Administrators with double entry by using an upload

Credit/Debit Cards

Import your card statements for fast and easy reconciliation.

Claimants are asked to review their statements, creating or matching claims as they go.

Reduce the time taken to receive receipts and other information from card holders to assist in budgeting matching company payments.

Finance & HR Integration

Transferring your claim payments to you existing finance, HR or ERP software is made easy.

With options ranging from a simple CSV download, to full automation are available.

Advanced Workflow

Providing advanced authorisation control, workflow can be tuned to your specific company structure.

With parallel or serial approval processes, with rules available for all circumstances, you can create and customise rules at any time.


With extensive flexibility, we provide you with a system tuned to your specific needs.

From extensive coding options, to single sign-on (SAML/LDAP), self-registration and more, you get the system fit for your business.


With company and HMRC compliance built-in, you can be assured that complex regulations are validated automatically.

Using HMRC advisory fuel rates and applying a myriad other VAT rules, allows you to optimise VAT reclaim.


Providing full analysis of your expenses and spend, extensive reporting is available for stages.

Also available is our unique tool linking MyExpensesOnline to Excel, enabling direct access to claim data.

Safe & Secure

You can rely on us, with our UK data centre providing 99.99% up-time - in fact 100% office hours up-time.

Our software and infrastructure is designed to keep your data safe and secure.


Be ready for any audit, whether internal, HMRC or anyone else, extract your claim data into a simple to use, device independent format, including receipt images.

Added Power Through Optional Extensions

Duty of Care

Protect your business and identify risks through careful checking with DVLA of vehicle and driving documents, including tax and MOT.

Travel Integration

Pre-appove travel and costs, with the ability to allow pre-booked to form part of your claim process.

Ensure travel details are available, ready for use, prior to travel.

You can be sure that you never lose another receipt.

MEO Report Manager

Our unique Excel add-in, linking your expenses system directly into Excel. Not only for reporting, but also enabling updates to your setup.

What Our Clients Say


"We found MyExpensesOnline to be a far superior system than anything else we looked at, easy to use and cost effective."

Crabtree & Evelyn

"MyExpensesOnline has solved our problems. We are very impressed with the software and would recommend to other companies who need better control of their expenses."


"We are very happy with the flexibility of the MyExpensesOnline and would certainly recommend to other companies who need a better solution for managing their expenses."