Sophisticated expense processing

Over £165 million of expenses processed in the past 12 months

Carefully designed features to transform your expense management.


Claim, authorise, pay

Enforce company policy

Maximise VAT reclaim


Capture receipts any time

Complete later, when you are ready

Credit/Debit Cards

Import your card statements

Fast and easy reconciliation

Plus manage advances & petty cash

Finance & HR Integration

Efficiently transfer to your finance system or ERP

Bi-directional communication


Extensive reporting for all

Full analysis suitable for audit

Access you claim data from Excel

Duty of Care

Store, verify and renew staff documents

Meet legal and moral obligations

Protect your business and identify risks

We found MyExpensesOnline to be a far superior system than anything else we looked at, easy to use and cost effective.

We are very happy with the flexibility of the MyExpensesOnline and would certainly recommend to other companies who need a better solution for managing their expenses.

Advanced Workflow

Restrict and control multiple authorisation

Parallel or serial approval process

Create and customise rules



Single sign-on (SAML/LDAP)

Self registration

Safe & Secure

UK data centre

99.99% up-time

100% office hours up-time

Fully Mobile

Mobile apps for Android, iOS and Windows

Responsive site to all device sizes

Pre-approved Travel

Link with travel bookings

Travel details, ready for use


Extract information ready for audit

Be HMRC ready

Limit access and disruption


Reclaim all reclaimable VAT

Full use of HMRC advisory fuel rates

RateUpdate service to keep you up to date

MyExpensesOnline has solved our problems, with the added bonus that the software was simple to set up.

I am very impressed with the software and would recommend to other companies who need better control of their expenses.

MyExpensesOnline saved us in excess of 15% on mileage costs alone. The in depth reporting has helped identify core areas of significant cost saving opportunities.